Privacy policy.

Effective Date: 2 June 2022

At Breathe Investments (VIC) Pty Ltd [ACN 654 392 266] as trustee for Discovolution Trust trading as Terranora Search (Terranora Search), we understand the importance of safeguarding the privacy of individuals' personal information. This Privacy Policy outlines our commitment to protecting your privacy, your rights concerning your personal information managed by Terranora Search, and how we collect, store, use, and disclose your personal information.

In handling your personal information, Terranora Search fully complies with the Privacy Act 1988 (Cth), which includes adhering to the 13 Australian Privacy Principles as set out in the Privacy Act. Additionally, we comply with all other relevant Australian privacy and health records laws, as well as any applicable privacy and health records laws in relevant jurisdictions. 

This policy may be periodically updated to ensure its alignment with current privacy regulations and best practices.

Collection of Personal Information

We may collect various types of personal information from you, including:

  • Contact Information: This includes an individual's name, any previous names, address, email address/es, phone number/s, and any other relevant contact details.

  • Employment History: We may collect information about an individual's previous employment, including job titles, dates of employment, responsibilities, and achievements.

  • Educational Background: Information related to an individual's educational qualifications, such as degrees, certifications, schools attended, and academic achievements.

  • Professional Skills and Expertise: We may collect details about an individual's professional skills, areas of expertise, industry knowledge, and any specialised training or certifications.

  • References and Recommendations: We may collect information from references or recommendations provided by the individual, such as contact details of previous supervisors or colleagues who can provide insights into the individual's professional capabilities and character.

  • Remuneration and Benefits: We may collect information about an individual's current or previous compensation, including salary, bonuses, benefits, and other forms of remuneration.

  • Personal Background: This may include personal information relevant to the search process, such as an individual's nationality, work authorisation status and any Visas pertaining to, languages spoken, and any other pertinent details necessary for assessing eligibility for specific positions.

With your consent, we may collect sensitive information, as permitted by the Privacy Act 1988 (Cth), in order to provide our services effectively. This includes health information, including, where applicable, vaccination status.

  • The sensitive information collected will only be used for the primary purpose for which it was collected, or for a related secondary purpose if it is directly related to the primary purpose. We will seek your explicit consent before collecting sensitive information, except where permitted or required by law.

  • Any other information relevant to the executive search and recruitment process

The collection of this information is necessary for Terranora Search to fulfill its services as an executive search and recruitment firm and assess your suitability for relevant positions.

We collect personal information directly from individuals or through third-party sources with consent, such as referees or publicly available information.

It is important to note that the collection of sensitive information will always be done in compliance with applicable privacy laws and with your explicit consent, where required.

Use of Personal Information

We use personal information for the following purposes:

  • Assessing and matching candidates to positions: Personal information helps us evaluate the qualifications, experience, and suitability of candidates for roles.

  • Communicating with clients, candidates, and referees: Personal information enables effective communication and coordination throughout the executive search and recruitment process.

  • Conducting interviews, reference checks, and assessments: Personal information assists in conducting interviews, verifying qualifications, and conducting reference checks to assess the suitability of candidates.

  • Verifying qualifications and employment history: Personal information allows us to verify the accuracy of candidates' qualifications and employment history to ensure their suitability for positions.

  • Preparing and presenting candidate profiles to clients: Personal information is used to create comprehensive candidate profiles that accurately reflect their skills, experience, and attributes.

  • Providing ongoing support and assistance throughout the executive search and recruitment process: Personal information helps us provide continuous support and assistance to clients and candidates throughout the search process.

  • Complying with legal obligations and regulatory requirements: Personal information may be used to fulfill our legal obligations, such as record-keeping, reporting, and compliance with applicable laws and regulations.

Disclosure of Personal Information

We may disclose personal information to:

  • Clients for the purpose of evaluating and considering candidates: Sharing relevant personal information with clients enables them to make informed decisions about potential candidates for positions.

  • Referees provided by candidates for reference checks: Personal information may be shared with referees to verify and assess candidates' qualifications, experience, and character.

  • Third-party service providers assisting us with executive search and recruitment processes: In some instances, we may engage third-party service providers who assist us in conducting recruitment and executive searches. They may have access to personal information but are bound by confidentiality obligations.

    Regulatory authorities or law enforcement agencies as required by law: We may disclose personal information when required to comply with legal obligations, court orders, or government requests.

It is important to note we do not sell, rent, or trade personal information to third parties for marketing purposes.

For any international transfers of personal information outside of Australia, we will ensure appropriate safeguards are in place to protect the privacy and security of the information in accordance with the Privacy Act and relevant international data protection laws.

If there are any other instances where personal information may be disclosed, it will be done in accordance with the consent provided by the individual or as required by law.

Data Security and Storage

We take reasonable steps to ensure the security of personal information we hold. We implement appropriate technical and organisational measures to protect personal information from unauthorised access, loss, misuse, alteration, or disclosure.

Personal information is stored securely, either in physical or electronic form, and access to it is restricted to authorised personnel only. We retain personal information for as long as necessary to fulfill the purposes for which it was collected or as required by law.

Cookies

In addition to the collection of personal information as outlined above, Terranora Search may use cookies and similar tracking technologies when you visit our website. A cookie is a small text file that is stored on the hard drive or browser memory of your device. It helps us analyse web traffic, improve your browsing experience, and customise our website content to better suit your preferences.

Cookies allow us to collect certain information automatically, such as your IP address, browser type, operating system, referring URLs, and pages visited on our website. This information helps us understand how visitors navigate our site, which areas are of interest, and how we can enhance the user experience.

You have the option to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer. Please note that disabling cookies may affect the functionality and performance of our website.

By using our website, you consent to the use of cookies in accordance with this Privacy Policy.

Access and Correction

Individuals have the right to access their personal information held by us and request corrections if it is inaccurate, incomplete, or outdated. Requests for access or correction should be directed to our Privacy Officer (contact details provided below). We will respond to such requests in accordance with the APPs.

Complaints and Concerns

If you have any concerns or complaints regarding our handling of personal information, please contact our Privacy Officer. We take privacy concerns seriously and will investigate and address any complaints promptly.

Privacy

Terranora Search is committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 1988 (Cth). If you have any concerns or complaints about how we collect, use, disclose, or handle your personal information, please follow the process outlined below.

Contact our Privacy Officer at privacy@terranorasearch.com.au

Upon receiving your privacy complaint, our Privacy Officer will acknowledge receipt within 30 business days. An internal investigation into your complaint will then be conducted, considering all relevant information and applicable privacy laws. We may need to contact you for further details or clarification during the investigation process.

We strive to resolve privacy complaints in a fair and timely manner. Once our investigation is complete, our Privacy Officer will provide you with a written response detailing the outcome of the investigation.

If you are not satisfied with the resolution provided by our Privacy Officer, you may escalate your complaint to the Office of the Australian Information Commissioner (OAIC). Please note that the OAIC generally requires that you first attempt to resolve the matter directly with us before involving their office.

We will retain all records and documentation related to your privacy complaint as required by law.

If you have any questions or require further assistance regarding our privacy complaint process, please contact our Privacy Officer using the provided contact details.

Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy or our privacy practices, please contact our Privacy Officer at privacy@terranorasearch.com.au

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your privacy.

Last Updated: 2 June 2022